DUAL ADDRESS MEMBERS

Many squadrons have the problem of tracking dual address members. National’s database does not support this but DB2000 can support it locally using these rules. 

  • Members selected for dual address support will no longer have their address and related fields updated by roster downloads from national. This is because there is no way of knowing what data is currently in the HQ database. Remember that many times individual members advise HQ of  their current address to make sure they receive their Ensign.
  • Any time a dual address member’s location is changed, the BDU upload can be optionally made to reflect this change in the next upload to keep HQ current with the members location. 
DA_1.gif (5447 bytes)There are two columns in the roster grid, DA and Swap. DA shows the members status as dual address. Swap shows the current location. When a DA member is away, the grid cells of related fields are colored green. See below.

 

DA_2.gif (5990 bytes)Two grids are affected by the dual address status, the roster grid shown here, and the communications grid.

The fields affected are: Address 1, Address 2, City, State, Zip, Phone, Fax phone, Cell phone, Business Phone, Business Extension, Phone Tag, Email Address.

Note: When a DA member email address is edited, the option is given to apply change to both home and away addresses.

 
DA_3.gif (2957 bytes)To assign a member to dual address status select the DA cell in the member’s row and press Enter key (or double-click mouse). This will raise a dialog asking to which location to assign his current address. Make a selection and the cell content will reflect this with H for home or A for away.

The grid can be toggled between the two by selecting the Swap cell and presslng Enter key (or double-click mouse). Alternate address information can be entered into the grid directly as in editing, or the BDU form may be used which will reflect the location selected.

If for any reason the two locations get reversed, a mistake in assignment for example, it can be corrected using the H<>A button at the top of the roster form. This just changes the H and A tags.
DA_4.gif (1927 bytes)When swapping from home to away, or vice versa, a dialog is raised to ask if record is to be included in next upload. If it is answered "No", such as when it is being changed for maintenance purposes, the dialog will not appear when record is swapped back. Also, once the record is in the next upload list, dialog will not appear if swapped. The upload when it takes place, will always use the address currently showing on the grid.
DA_5.gif (2896 bytes)Dual address status can be removed by selecting the DA cell and pressing the Enter key (or double-click mouse). The dialog is similar to that used when creating dual address status, but in this case it asks which address to retain.