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TIMETABLE/ GUIDE
This listing is intended as a reminder of important dates and activities
for the Squadron year. It is not expected that it is complete
but only to be guide. Each Officer or Committee Chair should fill in his/her
activities as necessary.
JANUARY
| 7th |
1800 ExComm |
| 21th |
1930, Membership Meeting |
| 22th |
Complete Squadron Activities & Status Report (Green Sheet) |
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Planning meeting with old Bridge and new Bridge Officers, establish objectives for new year,and finalize staffing actions for committee chairs. Prepare and finalize Squadron Activities Calendar. Forward copy of calendar to District Squadron Activities Chairman and District Commander Nominee.
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If necessary, process supplemental list of Merit Mark recommendations and forward to Area Monitor.
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Attend registration for Spring Boating classes.
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Begin planning for the Squadron Change of Watch, including the guest list. Send out appropriate invitations.
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The SEO should be conducting the Spring Boating Class registrations.
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The Secretary should finalize reservations for February District Winter Council meeting. Forward District Directory information to District Secretary. Process reservations for District Spring Conference 4-6 April in Richmond, VA.
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Chatter Editor should complete all necessary actions for the Snyder Award Competition.
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The Squadron Nominating Committee should assure that all selections for Squadron Elected Officer Slate are made and a Committee Report is made to ExComm.
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Make reservations for February District Winter Council Meeting
in February.
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FEBRUARY
| 4th |
ExComm meeting
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| 7th-9th |
ExComm meeting
Attend Winter Council Meeting |
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| 18th |
Annual Membership Meeting- Election of Officers; Straw vote on Name Change |
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Fill Committee Chairs as early as possible. Submit the list of Chairpersons and Squadron Officers to USPS headadquarters on Form 104.
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Forward the list of Squadron Officers to the District Secretary for the District Directory and Roster before Winter Council Meeting.
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Send invitations to Commanders of neighboring Squadrons for your Squadron Change of Watch. Include, as appropriate, and as authorized, invitations to local Yacht Clubs, US Coast Guard and US Coast Guard Auxiliary.
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Collect final Squadron Co-op Charting reports to assure they are submitted to the
District Coop Charting Chair in time to be credited by 31 March.
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Commander and members should have made reservations for the Spring
Conference.
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Contact District Representative to your Change of Watch and make the necessary
arrangements for their visit (including copy of the C of W script).
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MARCH
| 4th |
ExComm meeting
Approve Audit Report
Review arrangements for Change of Watch |
| 6th |
1st Public Boating Class |
| 18th |
Change of Watch |
| 21st |
Chatter deadline |
| 29th |
Operations Training Seminar at Cole Education Center for all officers and interested members |
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Submit the List of Officers and Chairpersons to Chatter and Roster.
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All officers to schedule visits to Public Boating classes in progress
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Complete MM80/81 (Merit Mark Forms) for first three months of the year. (All Squadron Committee's should report to Merit Mark Chairman).
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Boating Activities tentative schedule should be established.
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Begin preparations for Safe Boating Week and for Cooperative Charting Program.
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APRIL
| 1st |
ExComm meeting |
| 4-6th |
D5 Spring Conference in Richmond, VA |
| 15th |
Membership Meeting-Program
Presentation?" |
| 15th |
Chatter Deadline for May issue
Boating Activities schedule
Cooperative Charting schedule
Update mailing list to include D/5 reps |
| 28th |
Dues notices mailed from headquarters to membership |
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Treasurer to review Operations Manual Paragraph 11.59, for information necessary to comply with the IRS pertaining to Form 990, Report to the District Treasurer our filing status.
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Final Preparations for Southern Chesapeake Bay Rendezvous
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MAY
| 2-3rd |
D5 Cooperative Charting Workshop,Norfolk |
| 6th |
ExComm |
| 15th |
Chatter deadline for June issue |
| 31st |
Squadron dues to Treasurer by this date |
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Treasurer to review Operations Manual Paragraph 11.59, for information necessary to comply with the IRS pertaining to Form 990, Report to the District Treasurer our filing status.
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Bridge Officers should secure an Annual Report from all Squadron departments and Officers.
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JUNE
| 3rd |
ExComm
Treasurer mail final dues notices to delinquent members |
| 20-22nd |
June D/5 Southern Chesapeake Bay Rendezvous |
| 15th |
Chatter deadline for July issue |
| 30th |
Dues transmittal to USPS Headquarters for
next dues period. Prepare list of potential non-renewals for ExComm review. |
- Merit Mark info for second three months of the year, report to Merit Mark Chairman.
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JULY
| 1st |
ExComm
Review membership non- renewals, contact same |
| 5th |
Heritage Day Flea Market/ Public Info Day
Conduct Co-Op Charting event |
| 8th |
Squadron Activities & Status Report (Green Sheet) to the District
Treasurer Form TR-1 (990) completed and mail to IRS with copies to the National and District Treasurers. |
| 15th |
Chatter deadline for August issue |
| 25-27th |
D5 Summer Rendezvous |
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AUGUST
| 5th |
ExComm
Schedule for Fall Boating Classes
Long Range Planning Report
The Squadron PRO and SEO should work on publicity for Fall Boating Classes.
SEO. Make sure all course material is on hand for Fall classes. |
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| 15th |
Chatter deadline for September issue
Schedule of Fall Boating classes
Check progress of Commanders Cup, Chapman Scrapbook and the Roger Upton Ward projects. |
| 31st |
Extending until the 1st & 2nd of September D/5 Sail Regatta in Cambridge, MD. Forms to be found in MARK 5.
The SEO should have completed work on the Fall Boating classes and advanced classes for members. |
- Merit Mark info for second three months of the year, report to Merit Mark Chairman.
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SEPTEMBER
| 2nd |
1800 ExComm |
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| 15th |
District dues assessment due - to be sent to District Treasurer (Assessment is for members of record 1 September).
Forward names of Henry E. Sweet Award candidates to the District Education Officer, (consult your SEO).
Scheduled Functions Report with request for District Officer attendance to District Chairman of Squadron Activities (Form enclosed - yellow). |
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Start Fall Public Boating and Advanced and Elective classes.
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Submit information to DEO for Prince Henry, Caravel and Commanders' trophies for Advanced Elective Grades.
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The Secretary should forward reservations for D/5
Fall Education Confererence.
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Nominating Committee begins a slate of Squadron Officers
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Complete MM80/81 (Merit Mark Forms) for second three months of the year, report to Merit Mark Chairman).
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OCTOBER
| 7th |
ExComm
Nomination report on SEO and Asst SEO
Schedule Holiday Party- form committee
Preliminary review of budget |
| 14th |
Membership Meeting at Cole Education Center
Squadron A&S Report (Green Sheet) to D/5 Executive Officer. |
| 15th |
Chatter deadline for November issue
Publicity for Holiday Party |
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Review building lease agreement with DCA
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Bridge officers to visit Boating Classes in progress.
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Budget & Finance Committee begin review of finances and prepare recommendation for next year's budget and annual dues assessment for November ExComm
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Prepare final draft of Squadron Merit Mark recommendations.
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Nominating Committee to submit EO 812 & EO81A forms to District Educational Officer, even if there are no changes.
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NOVEMBER
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| 4th |
November, 1800 ExComm
Budget & Finance Report for budget
Approve dues for
next year |
| 14th |
Submit initial list of Merit Mark recommendations to area monitor |
| 15th |
November Chatter deadline for December issue
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| 18th |
Membership Meeting
Finalize lease with DCA |
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Certify and forward names of Squadron delegates for Annual Meeting to the National Secretary on Form HQ117.
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Insure Forms EO81 and 8lA (SEO Nominations) are in the DEO's hands by Mid November.
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Check progress of Fall Boating classes.
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Treasurer signs and forwards Federal Income Tax Form 990.
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DECEMBER
| 2nd |
December ExComm
Nominating Committee final report
Approve lease agreement with DCA
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| 15th |
December Chatter deadline for January issue
Secretary to include Notice of Annual Meeting with list of nominees |
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CommComm and SEO prepare publicity for Spring Boating classes and order posters from Headquarters.
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Order recognition plaques for Bridge Officers plus any other awards.
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Check on the progress of Change of Watch Ceremony.
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Review adequacy of insurance policy and have Treasurer pay same.
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The Commander and the Secretary should forward the list of Delegates to D/5 Secretary. This list is for forthcoming D/5 Winter Council and Spring Conference
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CommComm Chair to forward sufficient copies of Chatter to Parade of Publications at National Meeting (Information is in ENSIGN).
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The SEO should review the educational needs of Squadron and initiate preparations for registration of Spring Educational classes.
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