• Planning meeting with old Bridge and new Bridge Officers, establish objectives for new year,and finalize staffing actions for committee chairs. Prepare and finalize Squadron Activities Calendar. Forward copy of calendar to District Squadron Activities Chairman and District Commander Nominee.

• If necessary, process supplemental list of Merit Mark recommendations and forward to Area Monitor.

• Attend registration for Spring Boating classes.            

• Begin planning for the Squadron Change of Watch, including the guest list. Send out appropriate invitations.

• The SEO should be conducting the Spring Boating Class registrations.

• The Secretary should finalize reservations for February District Winter Council meeting.  Forward District Directory information to District Secretary. Process reservations for District Spring Conference 4-6 April in Richmond, VA.

• Chatter Editor should complete all necessary actions for the Snyder Award Competition.

• The Squadron Nominating Committee should assure that all selections for Squadron Elected Officer Slate are made and a Committee Report is made to ExComm.

• Make reservations for February District Winter Council Meeting 7-9 February.

• Fill Committee Chairs as early as possible. Submit the list of Chairpersons and Squadron Officers to USPS headadquarters on Form 104.

• Forward the list of Squadron Officers to the District Secretary for the District Directory and Roster before Winter Council Meeting.

• Send invitations to Commanders of neighboring Squadrons for your Squadron Change of Watch. Include, as appropriate, and as authorized, invitations to local Yacht Clubs, US Coast Guard and US Coast Guard Auxiliary.

• Collect final Squadron Co-op Charting reports to assure they are submitted to the
  District Coop Charting Chair in time to be credited by 31 March.

• Commander and members should have made reservations for the Spring
  Conference 4-6 April 2003 at Richmond, VA.

• Contact District Representative to your Change of Watch and make the necessary
  arrangements for their visit (including copy of the C of W script).

ExComm meeting
Approve Audit Report

Review arrangements for Change of Watch

• Submit the List of Officers and Chairpersons to Chatter and Roster.

• All officers to schedule visits to Public Boating classes in progress

• Complete MM80/81 (Merit Mark Forms) for first three months of the year. (All Squadron Committee's should report to Merit Mark Chairman).

• Boating Activities tentative schedule should be established.

• Begin preparations for Safe Boating Week and for Cooperative Charting Program.

ExComm meeting

Chatter Deadline for May issue

Boating Activities schedule

Cooperative Charting schedule

Update mailing list to include D/5 reps

• Treasurer to review Operations Manual Paragraph 11.59, for information necessary to comply with the IRS pertaining to Form 990, Report to the District Treasurer our filing status.

• Final Preparations for Southern Chesapeake Bay Rendezvous

D5 Cooperative Charting Workshop,Norfolk

• Treasurer to review Operations Manual Paragraph 11.59, for information necessary to comply with the IRS pertaining to Form 990, Report to the District Treasurer our filing status.

• Bridge Officers should secure an Annual Report from all Squadron departments and Officers.

• Merit Mark info for second three months of the year, report to Merit Mark Chairman.

ExComm

Review membership non- renewals, contact same

Heritage Day Flea Market/ Public Info Day

Conduct Co-Op Charting event

ExComm

Schedule for Fall Boating Classes

Long Range Planning Report

The Squadron PRO and SEO should work on publicity for Fall Boating Classes.

SEO.  Make sure all course material is on hand for Fall classes.

Chatter deadline for September issue

Schedule of Fall Boating classes

Check progress of Commanders Cup, Chapman Scrapbook and the Roger Upton Ward projects.

• Merit Mark info for second three months of the year, report to Merit Mark Chairman.

Forward names of Henry E. Sweet Award candidates to the District Education Officer, (consult your SEO).

Scheduled Functions Report with request for District Officer attendance to District Chairman of Squadron Activities  (Form enclosed - yellow).

• Start Fall Public Boating and Advanced and Elective classes.

• Submit information to DEO for Prince Henry, Caravel and Commanders' trophies for Advanced Elective Grades.

• The Secretary should forward reservations for D/5 Fall Education Conference 1-3 November 2002 at Malvern, PA.

• Nominating Committee begins a slate of Squadron Officers for 2004-2005

• Complete MM80/81 (Merit Mark Forms) for second three months of the year, report to Merit Mark Chairman).

ExComm

Nomination report on SEO and Asst SEO

Schedule Holiday Party- form committee

Preliminary review of 2004-2005 budget

Chatter deadline for November issue

Publicity for Holiday Party

• Review building lease agreement with DCA

• Bridge officers to visit Boating Classes in progress.

• Budget & Finance Committee begin review of finances and prepare recommendation for next year's budget and annual dues assessment for November ExComm

• Prepare final draft of Squadron Merit Mark recommendations.

• Nominating Committee to submit EO 812 & EO81A forms to District Educational Officer, even if there are no changes.

November, 1800  ExComm

Budget & Finance Report  for 2003-2004 budget

Approve dues for 2003-2004

November Chatter deadline for December issue

• Certify and forward names of Squadron delegates for Annual Meeting to the National Secretary on Form HQ117.

• Insure Forms EO81 and 8lA (SEO Nominations) are in the DEO's hands by Mid November.

• Check progress of Fall Boating classes.

• Treasurer signs and forwards Federal Income Tax Form 990.

December ExComm

Nominating Committee final report

Approve lease agreement with DCA
 

December Chatter deadline for January issue

Secretary to include Notice of Annual Meeting with list of nominees

• CommComm and SEO prepare publicity for Spring Boating classes and order posters from Headquarters.

• Order recognition plaques for Bridge Officers plus any other awards.

• Check on the progress of Change of Watch Ceremony.

• Review adequacy of insurance policy and have Treasurer pay same.

• The Commander and the Secretary should forward the list of Delegates to D/5 Secretary. This list is for forthcoming D/5 Winter Council and Spring Conference

• CommComm Chair to forward sufficient copies of Chatter to Parade of Publications at National Meeting (Information is in ENSIGN).

• The SEO should review the educational needs of Squadron and initiate preparations for registration of Spring Educational classes.