USPS Information Technology Committee Bulletin # 01 - 25 June 2002
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Summary:  A tool has been developed to allow Squadrons
and Districts to update and maintain the information
displayed on the USPS public pages about their squadron
or district and to update and maintain their ITC contact
information.

History:  Data from two data bases on the USPS server is
used to provide information to the public, the Information
Technology Committee, and the HQ staff concerning contact
and boating class information.  

Boating course information is maintained on a Classes
data base which is updated by means of tools supplied by
the Educational Department.  Your SEO/DEO is aware of
these tools.

When an inquiry is made to find a boating class, the class
information is taken from the Classes data base.  However,
when an inquiry is made to locate a squadron or district,
the information is taken from the Squadrons data base. 
For public inquiries, the Squadrons Data Base information
displayed includes the website, public contact name, phone
number and email address and a description of the
squadron’s location.  The public contact information was 
formerly taken from the Classes data base and the public
contact was the same as the class contact. This is no
longer be the case and it up to the individual
squadron or district to maintain their public contact
information.  When an ITC member or a HQ staff member
looks at data from the Squadrons data base they see the
above information plus the ITC contact information.  The
ITC contact information was formerly maintained by the ITC
or HQ staff but is now the responsibility of the
individual squadron or district to maintain.  Maintaining
a correct ITC contact is required for a squadron or
district if they are to be kept aware of any ITC issues
or if they have an account/website on the USPS server. 
Failure to maintain a valid contact may result in a
revocation of their account.

Update Procedure:  To access the online form to update
your squadron or district information, use the following
web address: www.usps.org/national/tools, and following
link entitled "By Squadron or District" in the left column
menu under the heading "Organizational Information".   A form
will be displayed which asks for your squadron or district 4
digit account number and the current Updater password used to
update a roster using DB2000.  Your Commander was sent a
letter which contained the password.  When you have
entered the data, click on “GO” and the information for
your squadron or district will be displayed.  You may
modify any unprotected fields on the form and then click
“Update”.  A message informing you of success of the
update or failure because of a data content problem 
will be displayed.  If a squadron or district is unable
to perform the above procedure, they can ask for
assistance by calling the USPS help desk at
1-888-FOR-USPS.
For any questions concerning this bulletin, contact 
Dan Bartell, dtb@usps.org.