Table of Contents

 

District

Job

Descriptions

 

 

A publication of the Operations Training Committee

 


UNITED STATES POWER SQUADRONS

SAIL AND POWER BOATING

 

DISTRICT JOB DESCRIPTIONS

ELECTED AND APPOINTED OFFICERS

 

USPS 1991

Summer 1991


Table of Contents

Table of Contents *
Table of Abbreviations *
PREFACE *
DISTRICT COMMANDER *

FLAG LIEUTENANT *
AIDE *
CHAPLAIN *
FLEET CAPTAIN *

DISTRICT EXECUTIVE OFFICER *

Chairman, COOPERATIVE CHARTING COMMITTEE *
Chairman, DISTRICT LIAISON COMMITTEE *
Chairman, PUBLIC RELATIONS COMMITTEE *
Chairman, LEGISLATIVE COMMITTEE *
Chairman, RADIO TECHNICAL COMMITTEE *
Chairman, SAFETY COMMITTEE *
Chairman, BOAT SHOW COMMITTEE *

DISTRICT EDUCATIONAL OFFICER *

ASSISTANT DISTRICT EDUCATIONAL OFFICER *
Chairman, TEACHING AIDS COMMITTEE *

DISTRICT ADMINISTRATIVE OFFICER *

Chairman, MEMBERSHIP COMMITTEE *
Chairman, MEMBER INVOLVEMENT COMMITTEE *
Chairman, BOATING ACTIVITIES COMMITTEE *
Chairman, BOATING ACTIVITIES COMMITTEE *
Chairman, OPERATIONS TRAINING COMMITTEE *
Chairman, CONFERENCE COMMITTEE *

DISTRICT SECRETARY *

ASSISTANT DISTRICT SECRETARY *
HISTORIAN *
Chairman, PUBLICATIONS COMMITTEE *
Chairman, NEWSLETTER COMMITTEE *
ENSIGN CORRESPONDENT *

DISTRICT TREASURER *

ASSISTANT DISTRICT TREASURER *
Chairman, BUDGET COMITTEE *
PROPERTY OFFICER *
Chairman, AUDITING COMMITTEE *
Chairman, NOMINATING COMMITTEE *
Chairman, PLANNING COMMITTEE *
Chairman, RULES COMMITTEE *
EDUCATIONAL FUND REPRESENTATIVE *
Chairman, FINANCE COMMITTEE *
LAW OFFICER *
Chairman, PERSONNEL COMMITTEE *


Table of Abbreviations

District Job Descriptions

Position Abbreviation
District Commander D/C
Flag Lieutenant D/F/Lt
District Executive Officer DXO
Chair, Cooperative Charting Committee ChDCoChCom
Chair, Liaison Committee ChDLCom
Chair, Public Relations Committee ChDPRCom
Chair, Legislative Committee DLEGO
Chair, Radio Technical Committee ChDRTCom
Chair, Safety Committee ChDSCom
District Educational Officer DEO
Asst. District Educational Officer AsstDEO
Chair, Teaching Aids Committee ChDTACom
District Administrative Officer DAO
Chair, Membership Committee ChDMemCom
Chair. Boating Activities Committee ChDBACom
Chair, Operations Training Committee ChDOTCom
District Secretary DSec
Asst. District Secretary AsstDSec
District Treasurer DTreas
Asst. District Treasurer AsstDTreas
Chair, Budgeting Committee ChDBudCom
General Committees
Chair, Nominating Committee ChDNomCom
Chair, Planning Committee ChDPlanCom
Chair, Rules Committee ChDRCom
Standing Committees
Educational Fund Representative DEduFund
Chair, Finance Committee ChDFinCom
Other Committees
District Executive Committee DExCom

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PREFACE

The National Operations Training Committee has prepared this manual to assist District personnel. It is intended to be the property of the District and be available to those persons elected or appointed to the various positions.

In particular, these job descriptions should prove helpful to the District Nominating Committee in evaluating or enlightening prospective nominees. They could likewise prove helpful in recruiting for appointed positions.

These job descriptions are intended to be "working" position guidelines and subject to change as the situation warrants. Recommended change(s) are to be submitted to the District Chair, Personnel who is responsible for maintaining these documents.

These job descriptions include the formulation of a District Executive Committee consisting of the Bridge, D/lst/Lt's, the Immediate P/D/C, the Chairmen of the Planning, Finance, Nominating, Membership, Involvement and Rules Committees, and the Law Officer. This committee would be responsible for the ongoing business affairs.

District officers and committee chairmen are to pass this Job Description manual to their successors at the appropriate time.

Any word or words that denote gender apply equally to both sexes.

Distribution is being made on a limited basis. Districts are encouraged to duplicate locally with sufficient copies for distribution to all elected and appointed district officers. Replacements may be ordered from National Headquarters at a nominal charge per copy.

 

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DISTRICT COMMANDER

GENERAL:

The District Commander is the ranking officer of the District and presides at all District meetings and serves as an ex-officio member of all District committees. except Auditing, Nominating and Rules committees. The D/C is responsible for creating a close bond among the District Squadrons.

The District Commander is obligated to conduct extensive correspondence.

The D/C serves as liaison with the Squadron Commanders on District and National affairs and it is his duty to keep all Squadron Commanders informed of such District and National matters as concerns their Squadrons.

The D/C is the liaison between the Governing Board and National officers and the Squadrons of the District.

The D/C reports directly to the National Executive Officer who is responsible for general supervision and coordination of District activities.

RESPONSIBILITIES:

    1. Appoint. with the approval of the Council. a Chaplain, a Flag Lt, Aide(s), Chairmen and members of the appointive committees and such other Lieutenants as deemed necessary.
    2. To call meetings of the District Conference and the Council as provided by the District Bylaws.
    3. Notify the National Executive Officer prior to the District Fall Conference as to date and location of the next Spring Conference. Similiarly, the National EXO should be notified of the Fall Conference prior to the National Annual Meeting.

    4. To chair and call meetings of the District Executive Committee as provided by the District Bylaws.
    5. To review with the DXO the program for the conduct of District Executive Department activities.
    6. To review with the DEO the program for the conduct of District Educational activities.
    7. To review with the DAO the program for the conduct of District Administrative activities.
    8. To review with the DSec the program for the conduct of District Secretarial activities.
    9. To review with the DTreas the program for the conduct of District financial activities.
    10. Submit before the Fall Governing Board Meeting, to the Ch, USPS Committee on Nominations, recommendations for General Members of the Governing Board.
    11. Before 15 November ensure that all Squadron Commanders send in Merit Mark recommendations to the Area Monitor.
    12. The D/C follows the same procedure and observes the same deadlines as the Squadron Commanders and considers for recommendation members of the District staff and members active in District affairs as well.
      Reviews the services and work of each Squadron Commander of the District and, where warranted, recommends each for a Merit Mark.
      Responsible for obtaining and considering recommendations made by the predecessor who was in office for part of the same calendar year, and also preparing a service record for the succeeding D/C, for services contributed by members from I January to the Change of Watch.

    13. Understand duties and responsibilities as a member of the Governing Board and coordinate the reporting activities of Bridge Officers and the General Members of the Governing Board.
    14. To attend the USPS Executive Department meeting held immediately prior to G/B meetings.
    15. Keep a record of all dates of National,. District and Squadron functions at which the D/C's presence is likely to be expected or requested.
    16. It is incumbent upon the D/C to visit each Squadron in the District at least once a year and attend as many Squadron functions as possible. In addition, it is a responsibility of the D/C to conduct ceremonies in connection with the installation of new Squadron officers. If it is not possible to perform these duties, the D/C should designate a D/Lt/C to represent him.
    17. Understands the preparation of all required USPS reports at District and Squadron level.
    18. Notify the National Executive Officer when the D/C has granted an exception to Squadron officer Nominees regarding the lack of an Advanced Grade and/or Merit Mark, with the reasons therefor. per OM Bylaws VI Section 2.
    19. Responsible for the procedures described in Chapter 21, USPS Operations Manual, concerning the formation of new Squadrons. Formal meetings for the purpose of forming a new Squadron are initiated following approval by the National EXO and the D/C. The D/C is responsible that a proposed new Squadron has complied with all instructions for forming the Squadron.
    20. If the revitalization of a Squadron appears impossible, the D/C should report the facts to the National EXO.

    21. Reviews the progress of the Squadrons in discharging the objectives and goals of USPS. Takes appropriate actions with Squadron Commanders to secure membership retention. Demonstrates ability in the conduct of meetings.. and brings to the position the experience in reviewing credentials and selection of the appointed officers.
    22. To review the progress of the Squadrons, determine the future needs of the District and prepare proposed plans, projects and actions for the District to improve its long term growth.
    23. To prepare article(s) for publication in the District newsletter.
    24. To host District social events.
    25. To prepare an annual department budget and submit to the Budget Committee.
    26. To prepare a written report at the end of the Watch year, or semi-annually between Conferences, in such detail as requested by the National Executive Officer.
    27. To pass on to his successor all files concerning District business transacted during his term of office, including National correspondence and directives from all departments. National manuals, Merit Mark recommendations, unused forms, etc., and business correspondence with the members of the Squadrons of the District.

 

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FLAG LIEUTENANT

GENERAL:

To perform assigned duties as the District Flag Lieutenant and assist in handling such other details the District Commander views as important in the performance during his term in office.

RESPONSIBILITIES:

    1. The Flag Lieutenant is the District Commander's right hand during the year, primarily at meetings. The F/Lt should be seated at meetings so eye contact is always made with the District Commander and thus available to assist at any time the occasion arises.
    2. It is suggested that the F/Lt plan on attending all meetings that the D/C attends, which includes:
    3. Annual Meeting (1)
      Governing Boards (2)
      District Conferences (2)
      Council Meetings (2-4)
      District Executive Committee Meetings
      Bridge Meetings
      All other meetings attended by D/C

    4. The District Conference is the time that the F/Lt responsibilities are the greatest. There are always many minor problems that come up during the conference. The F/Lt can handle many of these in facilitating a successful Conference/meeting.

 

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AIDE

GENERAL:

To perform assigned duties as the Administrative Assistant to the District Commander.

RESPONSIBILITIES:

To perform those duties assigned by the District Commander.

Duties may include but are not limited to:

    1. Create and maintain a timetable and calendar of events of:
    1. Reports due to National.
    2. Requiring the D/C's attendance.
    3. Reports due from Bridge Officers.
    1. Prepare for the D/C's approval and thereafter distribute the meeting agenda for:
    1. Conference.
    2. Council,
    3. Executive and/or
    4. Special Meetings.
    1. Maintain the Commander's administrative files.
    2. Coordinate:
    1. National VIP visits.
    2. Change of Watch and/or Commander reception activities.

 

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CHAPLAIN

GENERAL:

To pronounce invocations and benedictions at District Conferences.

RESPONSIBILITIES:

    1. To counsel Squadron Chaplains who may wish suggestions as to ceremonies and prayers.
    2. To use Chapter 20.37 thru 20.42, USPS Operations Manual as a reference base.

 

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FLEET CAPTAIN

GENERAL:

To keep members apprised of all information with respect to boating, to serve as dockmaster and to coordinate District fleet activities.

RESPONSIBILITIES:

To perform those duties assigned by the District Commander.

  1. Duties may include but are not limited to:
    1. Subscribe to Notices To Mariners and forwarding items of special importance of a local nature to each of the District/Squadron Editors.
    2. Endeavor to keep apprised of all matters of a marine nature affecting boaters and disseminate the same to the fleet.
    3. Encourage attendance at rendezvous and participation in other boating events of the District.
    4. Serve as dockmaster for any District boating activity.
    5. Be alert for breach of decorum, etiquette or good seamanship on the part of members, tactfully initiating whatever corrective measures may be appropriate.

 

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DISTRICT EXECUTIVE OFFICER

GENERAL:

To assist the District Commander and is responsible for the general supervision of the Squadron Commanders and for other functions sometimes described as "external affairs."

Report to and assist the District Commander as requested or directed. In the absence or incapacity of the D/C, perform the duties and exercise the powers of the District Commander.

RESPONSIBILITIES:

  1. Be responsible to the Conference, the Council and the Commander for all committees assigned to the Executive Department.
  2. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  3. To supervise and coordinate Squadron activities at the District level.
  4. To hold periodic meetings with Squadron Commanders for advising them on questions of District interest that should appear on agendas of the Squadrons' General or Executive Committee meetings.
    To review the minutes of the Squadrons' meetings and to bring to the attention of the District Council resolutions or recommendations in which action by that body is required.

  5. To attend as many USPS Annual and Governing Board meetings as possible.
  6. To prepare article(s) for publication in the District newsletter.
  7. To prepare an annual department budget and submit to the Budget Committee.
  8. To coordinate visits of the D/C and/or his representative to the Squadrons.
  9. To conduct ceremonies in connection with the installation of new Squadron officers at the request of/or in the absence of the D/C.
  10. To prepare a written report at the end of the Watch year, or semi-annually between Conferences, in such detail as requested by the District Commander.
  11. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, COOPERATIVE CHARTING COMMITTEE

GENERAL:

To coordinate and promote Cooperative Charting activities within the District. To counsel and encourage the activities of the District Cooperative Charting Committee.

RESPONSIBILITIES:

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron ChCoCh's).

  1. To maintain sufficient Cooperative Charting materials on hand for demonstration/usage purposes.
  2. To process all individual reports received from the Squadron Chairs and forward to National Ocean Service (NOS).
  3. To coordinate entries into USPS National contests relating to Cooperative Charting activities.
  4. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron Ch,CoCh).
  5. To prepare an annual COOPERATIVE CHARTING timetable and calendar of events and submit to the District Executive Officer.
  6. To become thoroughly familiar with the Cooperative Charting manual.
  7. To prepare article(s) for publication in the District newsletter.
  8. To prepare an annual committee budget and submit to the District Executive Officer.
  9. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Executive Officer.
  10. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, DISTRICT LIAISON COMMITTEE

GENERAL:

To promote and maintain good relations with public officials and non-USPS organizations concerned with recreational boating safety.

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron ChLCom's).

RESPONSIBILITIES:

  1. To present and retire the colors at the opening and closing ceremonies of District Council Meeting(s) and/or Conference(s).
  2. Refrain from making any contact with an office, which is the national headquarters of any organization, regarding liaison activities without first obtaining authorization from the Chief Commander.
  3. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron SLO).
  4. To recommend to the District Executive Officer the names of individuals to invite as guests and/or speakers for District functions.
  5. To prepare an annual committee budget and submit to the District Executive Officer.
  6. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Executive Officer.
  7. To turn over to his successor the files, records. reports, communications and documents of the District.

 

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Chairman, PUBLIC RELATIONS COMMITTEE

GENERAL:

To assist in conceiving and coordinating Public Relations as relating to Squadron activities promoting the public Boating Course classes.

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron ChPROCom's).

RESPONSIBILITIES:

  1. To create/maintain list of contacts with local media.
  2. To maintain sufficient PRO materials on hand for demonstration/usage.
  3. To coordinate entries into USPS National contests relating to PRO activities.
  4. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron PRO).
  5. To prepare an annual PUBLIC RELATIONS timetable and calendar of events and submit to the District Executive Officer.
  6. To become thoroughly familiar with the PRO manual.
  7. To coordinate PRO activities with other committees) as requested by the District Executive Officer.
  8. To prepare article(s) for publication in the District newsletter.
  9. To prepare an annual committee budget and submit to the District Executive Officer.
  10. To receive from the Squadron PRO's the NPR IOIS forms after the completion of each public Boating Course class; prepare and submit the NPR 101D form/report to National.
  11. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Executive Officer.
  12. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, LEGISLATIVE COMMITTEE

GENERAL:

To advise the District Executive Officer and the District membership on legislative matters, enacted or proposed, affecting boating in the District.

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron LEGO's).

RESPONSIBILITIES:

  1. To consult with the National Legislative Committee (NLEGO) or the Chief Commander before representing the District or any Squadron in connection with existing laws or proposed legislation.
  2. To seek and gather information on the laws, proposals, and regulations affecting boats, boatmen, and water sports and report on the subject to the DXO, membership and to the NLEGO for their consideration.
  3. To report to the NLEGO, with copies to the C/C, D/C and DXO of all state legislative actions proposed or enacted in reference to boating law changes.

  4. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Executive Officer.
  5. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, RADIO TECHNICAL COMMITTEE

GENERAL:

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron Radio Technical Officers).

To function in a manner parallel to the NRTCom by establishing liaison with organizations in the District concerned with maritime telecommunications and other radio communications.

RESPONSIBILITIES:

 

  1. Receives all RTCOM mailings and forwards required information to the SRTOs in the District, requesting information or opinions when desired.
  2. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron SRTO).
  3. Forward copies of minutes and/or reports of committee meetings to the National ChRTCom.
  4. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Executive Officer.
  5. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, SAFETY COMMITTEE

GENERAL:

To direct the Safety program in the District and to maintain communication with national organizations and government services within the District whose activities are directed toward boating safety.

To act as liaison between the National Committee and the District Committee (consisting of those Squadron Safety Officers).

RESPONSIBILITIES:

  1. To formulate ideas and the collection of data which will tend to stimulate constant vigilance against hazards inherent in the use, operation and maintenance of boats.
  2. To maintain sufficient SAFETY promotional materials on hand for demonstration/usage.
  3. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron Safety Officer).
  4. To prepare ideas and suggestions, in cooperation with the ChDPRCom, to bring safety information to the attention of the public, with emphasis to Safe Boating Week.
  5. To prepare an annual SAFETY timetable and calendar of events and submit to the District Executive Officer.
  6. To coordinate SAFETY activities with other committees) as requested by the District Executive Officer.
  7. To prepare article(s) for publication in the District newsletter.
  8. To prepare an annual committee budget and submit to the District Executive Officer.
  9. To administer the Olin Safety Award Program within the District.
  10. To receive reports from Squadron Safety Officers as relating to their planning, programs and activities of their National Safe Boating Week and prepare USCG reports.
  11. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Executive Officer.
  12. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, BOAT SHOW COMMITTEE

GENERAL:

To organize, set up and schedule personnel to man the exhibit at District boat shows.

To advise and assist Squadrons in the organization, and preparation for boat shows in their local area.

RESPONSIBILITIES:

  1. To obtain the necessary permission and exhibit space.
  2. Set up an organizational meeting in advance with the Squadron chairmen.
  3. To coordinate and encourage Squadron chairs to recruit and staff the USPS booth. To prepare a day/time work schedule for all volunteers.
  4. To insure there is sufficient handout materials, to include a schedule of public Boating Courses with starting dates, times and locations.
  5. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron Boat Show Chair).
  6. To prepare an annual BOAT SHOW timetable and calendar of events and submit to the District Executive Officer.
  7. To prepare article(s) for publication in the District newsletter.
  8. To prepare an annual committee budget and submit to the District Executive Officer.
  9. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Executive Officer.
  10. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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DISTRICT EDUCATIONAL OFFICER

GENERAL:

To assist the District Commander and is responsible for supervising all educational affairs within the District, coordinating the educational activities of the Squadrons within the District, and serving as their representative to the National Educational Department.

The District Educational Officer is chairman of the District Educational Committee composed of Squadron Educational Officers, the Assistant District Educational Officer, and the Chair, Teaching Aids Committee.

RESPONSIBILITIES:

  1. Be responsible to the Conference, the Council and the Commander for all committees assigned to the Educational Department.
  2. Assist the District Commander in the arrangements for the District educational meetings and represents the National Educational Department at District Conferences or Squadron meetings at which there is no National Educational Officer present.
  3. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  4. To counsel on the recommendations for SEOs and AsstSEOs with the Squadron Nominating Committees and approves their nomination as delegated by the National Educational Officer.
  5. To communicate material and procedural changes to SEOS.
  6. To provide assistance, promotion and encouragement to all members of the District through the SEOs relative to USPS Educational offerings.
  7. To approve the appointment of Local Board Chairmen, forwards the public Boating Course reports from the Squadrons to USPS HQ.
  8. To provide to USPS HQ and to Boat/US complete information on public Boating Courses classes within the District.
  9. To attend as many USPS Annual and Governing Board meetings as possible.
  10. To attend the meetings of the National Educational Department preceding G/B meetings.

  11. To prepare article(s) for publication in the District newsletter.
  12. To prepare an annual department budget and submit to the Budget Committee.
  13. To conduct ceremonies in connection with the installation of new Squadron officers at the request of/or in the absence of the D/C.
  14. To prepare a written report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Commander.
  15. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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ASSISTANT DISTRICT EDUCATIONAL OFFICER

GENERAL:

To assist the District Educational Officer in the performance of his duties, and, in the absence or incapacity of the District Educational Officer, to act in his place including voting at any meeting.

RESPONSIBILITIES:

    1. To perform those duties requested by the DEO.
    2. Such duties may include but are not limited to:
      To accumulate data in determining the winner of the Prince Henry Award and other local educational awards and report such to the District Educational Officer prior to the Spring Conference.
      To make recommendation for change(s), if any, in the rules of District educational awards to the District Educational Officer.
      To maintain District library of educational films, videos, books, magazines and publications for use by Squadrons.
      To maintain a listing of all District educational items of accountability, to include course materials and/or teaching aids.

    3. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
    4. To prepare a written report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Educational Officer.

 

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Chairman, TEACHING AIDS COMMITTEE

GENERAL:

To counsel with the District Educational Officer and Squadron SEO's in the construction and maintenance of teaching devices for the various courses.

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron ChTACom's).

RESPONSIBILITIES:

  1. To assist the Squadron ChTAs in creating and submitting entries into the District and National Teaching Aids Exhibits.
  2. To conduct District Teaching Aids Exhibits at each Conference.
  3. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron ChTAs).
  4. To prepare an annual committee budget and submit to the District Educational Officer.
  5. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Educational Officer.
  6. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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DISTRICT ADMINISTRATIVE OFFICER

GENERAL:

To assist the District Commander and performs duties assigned by the D/C, the District Council or the District Conference(s). Supervises other functions sometimes known as "internal affairs."

RESPONSIBILITIES:

  1. Be responsible to the Conference, the Council and the Commander for all committees assigned to the Administrative Department.
  2. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  3. To attend as many USPS Annual and Governing Board Meetings as possible.
  4. To attend the meetings of the National Administrative Department preceding G/B meetings.

  5. To prepare article(s) for publication in the District newsletter.
  6. To prepare, in consultation with the D/C and the DEO, the program(s) for each District Conference.
  7. To coordinate the scheduling of each District Conference between the District Council and the host Squadron(s).

  8. To prepare an annual department budget and submit to the Budget Committee.
  9. To conduct ceremonies in connection with the installation of new Squadron officers at the request of/or in the absence of the D/C.
  10. To prepare a written report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Commander.
  11. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, MEMBERSHIP COMMITTEE

GENERAL:

To assist all Squadron Membership Chairs in their efforts to identify, recruit and process new members.

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron ChMemCom's).

RESPONSIBILITIES:

  1. To make a sincere effort to maintain a net growth rate annually.
  2. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  3. To conduct group meetings with the Squadron Membership Ch's at each District Conference.
  4. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron Membership Chair).
  5. To help formulate, in cooperation with National and in conjunction with Squadrons, the general procedures for guidance of Squadron Membership Chairmen and membership committees.
  6. To prepare an annual MEMBERSHIP timetable and calendar of events and submit to the District Administrative Officer.
  7. To prepare article(s) for publication in the District newsletter.
  8. To prepare an annual committee budget and submit to the District Administrative Officer.
  9. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Administrative Officer.
  10. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, MEMBER INVOLVEMENT COMMITTEE

GENERAL:

To assist all Squadron Member Involvement Chairmen in developing and implementing ways of involving all Squadron members, old and new, in Squadron activities, programs, committees, social and educational programs.

To serve as liaison between the National Membership Committee and the District Committee (consisting of those Squadron Ch's, Member Involvement).

RESPONSIBILITIES:

  1. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  2. To work closely with the Chair, District Membership Committee (ChDMemCom) in allowing that committee to concentrate on the process of interviewing and bringing new members into USPS.
  3. To conduct committee meetings with the Squadron Member Involvement Chairs at each District Conference.
  4. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron Involvement Chair).
  5. Provide a communications link between the new member and/or older inactive member and the District/Squadron through whatever means the committee deems appropriate, including but not limited to: personal visits, postcards, telephone contacts, letters, use of the buddy system, new or inactive member nights, and to encourage new or renewed interest in the District/Squadron. This might include surveying inactive or new members to determine what they want, need or expect from the District or Squadron.
  6. To apprise the District Administrative Officer of the needs and desires of the District membership.
  7. To prepare an annual INVOLVEMENT timetable and calendar of events and submit to the District Administrative Officer.
  8. To prepare article(s) for publication in the District newsletter.
  9. To prepare an annual committee budget and submit to the District Administrative Officer.
  10. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Administrative Officer.
  11. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, BOATING ACTIVITIES COMMITTEE

GENERAL:

To provide guidance and support to host Squadrons in support of Boating Activities scheduled on a District basis.

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron ChBACom's).

RESPONSIBILITIES:

    1. Ensure that the Districts geographical area is adequately covered by Squadron Port Captains.
    2. Oversee that District cruise and rendezvous activities are properly planned and coordinated.
    3. Prepare plan(s) for District cruise and rendezvous activity and submit to the District Administrative Officer.
    4. To submit District and Squadron cruise and rendezvous activity schedules to the National Boating Activities Committee for publication in THE ENSIGN.
    5. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron Boating Activities Chair).
    6. To prepare an annual BOATING ACTIVITIES timetable and calendar of events and submit to the District Administrative Officer.
    7. To prepare article(s) for publication in the District newsletter.
    8. To prepare an annual committee budget and submit to the District Administrative Officer.
    9. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Administrative Officer.
    10. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, BOATING ACTIVITIES COMMITTEE

GENERAL:

To provide guidance and support to host Squadrons in support of Boating Activities scheduled on a District basis.

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron ChBACom's).

RESPONSIBILITIES:

  1. Ensure that the Districts geographical area is adequately covered by Squadron Port Captains.
  2. Oversee that District cruise and rendezvous activities are properly planned and coordinated.
  3. Prepare plan(s) for District cruise and rendezvous activity and submit to the District Administrative Officer.
  4. To submit District and Squadron cruise and rendezvous activity schedules to the National Boating Activities Committee for publication in THE ENSIGN.
  5. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron Boating Activities Chair).
  6. To prepare an annual BOATING ACTIVITIES timetable and calendar of events and submit to the District Administrative Officer.
  7. To prepare article(s) for publication in the District newsletter.
  8. To prepare an annual committee budget and submit to the District Administrative Officer.
  9. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Administrative Officer.
  10. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, OPERATIONS TRAINING COMMITTEE

GENERAL:

To plan, promote and conduct Operations Training programs at the District level and coordinate the OT activities of the Squadrons.

To provide liaison between the National Committee and the District Committee (consisting of those Squadron ChOTCom's).

RESPONSIBILITIES:

  1. To coordinate distribution of National OT reports to Squadrons.
  2. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron Ch,OT).
  3. To assist Squadrons with the implementation of the Leadership Development and OT Programs. To consult with the DAO and D/C in selecting LDP instructors within the District.
  4. To keep the National OT/Com Area Representative informed of OT activities within the District and to solicit assistance when desired.
  5. To prepare and distribute OT-3 Forms in accordance with established procedures.
  6. To become thoroughly familiar with the OT Manual.
  7. To prepare an annual OPERATIONS TRAINING program timetable and calendar of events and submit to the District Administrative Officer.
  8. To prepare article(s) for publication in the District newsletter.
  9. To prepare an annual committee budget and submit to the District Administrative Officer.
  10. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Administrative Officer.
  11. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, CONFERENCE COMMITTEE

GENERAL:

To make recommendations to the District Administrative Officer regarding the content of District Conference(s) and to help promote and carry out the plans which are agreed upon by the District Council.

RESPONSIBILITIES:

  1. To prepare an annual CONFERENCE timetable and calendar of events and submit to the District Administrative Officer.
  2. To prepare article(s) for publication in the District newsletter.
  3. To prepare/coordinate program content(s) and presenters for District Conferences and/or Council Meetings.
  4. To assure that host Squadrons for District Conferences/activities are thoroughly familiar with the conference manual and/or established procedures. To coordinate contracts for hotels/ facilities with host Squadrons. To review proposed budgets for Conferences prior to submittance for approval to the DAO.
  5. To prepare a post-meeting report of each District Conference in summarizing attendance, costs and other statistical data of value to Squadrons hosting future meetings and submit such to the DAO within 30 days after the meeting.
  6. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Administrative Officer.
  7. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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DISTRICT SECRETARY

GENERAL:

To assist the District Commander and to perform the duties relating specifically to those committees handling the secretarial affairs of the District.

RESPONSIBILITIES:

  1. Be responsible to the Conference, the Council and the Commander for all committees assigned to the Secretary's Department.
  2. To record the official attendance at Executive, Council and Conference meetings.
  3. To record the minutes of the Executive, Council and Conference meetings and to distribute them, in a timely manner. To conduct the correspondence of these bodies.
  4. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  5. To maintain d current mailing list for meeting notices and other District communications, to include the Chief Commander, the National Executive Officer, the National Educational Officer and the National Secretary.
  6. To request/receive written certifications from Squadron Commanders for delegates to the District Conference(s).
  7. To formulate for the D/C's approval, and thereafter distribute the agenda of Council and Conference meetings.
  8. To maintain custody of the official copy of the District Bylaws and to keep it updated.
  9. To maintain a file of all documents, records and communications of the District.
  10. To preserve in convenient, readily accessible form, important motions, sometimes referred to as Standing Rules or standard operating procedures (SOP), that might otherwise become lost in the minutes of past Council/Conference meetings.
  11. To distribute copies of all Council and Conference Minutes to the National Executive Officer, the National Educational Officer and the National Secretary.
  12. To distribute a copy of all amendments to the District Bylaws and duplicate copies of amendments to the Bylaws to the Committee on Rules as outlined in 9.06, Operations Manual.

  13. To prepare and submit on forms provided by National, the names and addresses of the newly elected District Officers for inclusion into the Directory of National, District and Squadron officers.
  14. To attend as many USPS Annual and Governing Board Meetings as possible.
  15. To prepare article(s) for publication in the District newsletter.
  16. To prepare an annual department budget and submit to the Budget Committee.
  17. To conduct ceremonies in connection with the installation of new Squadron officers at the request of/or in absence of the D/C.
  18. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Commander.
  19. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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ASSISTANT DISTRICT SECRETARY

GENERAL:

To assist the District Secretary in the performance of his duties, and, in the absence or incapacity of the District Secretary, to act in his place including voting at any meeting.

RESPONSIBILITIES:

  1. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  2. To prepare/distribute a roster of the District elected/appointed Officers at the Spring Conference.
  3. To distribute change notice(s) to the District Roster on an "as needed" basis.
  4. To take back-up notes at Executive, Council and Conference meetings.

 

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HISTORIAN

GENERAL:

To collect, maintain, insure the preservation of historical documents relating to the District.

To serve as liaison between the National Committee and the District Committee (consisting of those Squadron Historians).

RESPONSIBILITIES:

  1. To review, select and preserve documents of a historical nature. These should include, but not be limited to, copies of minutes of all District meetings, changes in the District Bylaws, and copies of all Squadron publications.
  2. To prepare/submit reports to the National Historian Committee, to include:
    1. Date and location of each District Conference together with the names of officers who were elected or appointed.
    2. An annual report, at year-end, to include:
    1. The number of Squadrons in the District with the name and date of the charter of each squadron.
    2. The total number of members in the District.
  1. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron Historian).
  2. To prepare article(s) for publication in the District newsletter.
  3. To prepare an annual committee budget and submit to the District Secretary.
  4. To prepare a written annual report at the end of each Watch year, or semi-annually between Conferences in such detail as requested by the District Secretary.
  5. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, PUBLICATIONS COMMITTEE

GENERAL:

To coordinate the preparation and distribution of District publications, to include the District newsletter and articles submitted to THE ENSIGN.

To serve as liaison between the National Committee and the District Committee (consisting of District and Squadron newsletter editors).

RESPONSIBILITIES:

  1. To maintain open lines of communication between Squadrons within the District and, through seminars and other means of information exchange, tie together National and Squadron publication efforts.
  2. To encourage and coordinate Squadrons' entering into USPS Publication Certificate of Merit activities.
  3. Responsible for the thorough training of their subordinates and successor. To enthusiastically promote and support the efforts of their District Committee members (each Squadron newsletter Editor).
  4. To prepare an annual PUBLICATIONS timetable and calendar of events and submit to the District Secretary.
  5. To distribute copies of District publications to members, advertisers, District/National officers, and USPS Annual and Governing Board meetings, as appropriate.
  6. To forward a copy of each District publication to the District Historian.
  7. To maintain files of all District publications.
  8. To prepare an annual committee budget and submit to the District Secretary.
  9. To maintain production/operating costs within the approved committee budget.
  10. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Secretary.
  11. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, NEWSLETTER COMMITTEE

GENERAL:

To perform those duties usually associated as the Editor for the District newsletter.

To publish the District newsletter and give consultation and assistance to Squadron newsletter editors.

RESPONSIBILITIES:

  1. To serve as a member of the Publications Committee and assist in training the Squadron newsletter editors.
  2. To forward a copy of each District newsletter issue to the District Historian and a sufficient number of copies to the Chair, Publications Committee.
  3. To prepare and distribute the District newsletter within the established budget on a frequency basis as directed by the District Commander, Conference and/or Council.
  4. To prepare an annual committee budget and submit to the Ch, Publications Committee and the District Secretary.
  5. To forward fifty (50) copies of each recent District newsletter to the National Ch/Pub/Com for display at the Parade of Publications at each G/B meeting.

  6. To prepare an annual NEWSLETTER timetable and calendar of events and submit to the Ch, Publications Committee and the District Secretary.
  7. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Secretary.
  8. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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ENSIGN CORRESPONDENT

GENERAL:

To originate, solicit and process material for the national magazine, THE ENSIGN.

RESPONSIBILITIES:

    1. To edit and forward reports of District activities to THE ENSIGN, including newsworthy information on District Conferences, rendezvous, contests and other activities of national interest.
    2. To encourage, edit and collate reports of Squadron activities submitted by Squadron Correspondents.
    3. To promote advertising for THE ENSIGN.
    4. To prepare an annual committee budget and submit to the District Secretary.
    5. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Secretary.
    6. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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DISTRICT TREASURER

GENERAL:

To assist the District Commander and to perform the duties relating specifically to those committees handling the financial affairs of the District.

RESPONSIBILITIES:

  1. Be responsible to the Conference, the Council and the Commander for all committees assigned to the Treasurer's Department.
  2. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  3. Collect and be responsible for all monies payable to the District.
  4. Promptly pay all District bills which have been approved for payment by proper authority.
  5. Promptly deposit the funds of the District in a bank approved by the proper District authority.
  6. Keep an accurate record of all receipts and expenditures.
  7. Send notification to USPS HQ of all District personnel handling monetary funds in order that they may be bonded.
  8. Advise the District Commander and District Executive Committee when expenditures are not in conformity with District budget.
  9. Give a brief financial report at each District Executive and Council meeting and a complete financial statement at each District Conference.
  10. Present the budget recommendation to the D/C for approval and thereafter present such at the District Council meeting.
    Present the District budget at the Spring Conference for approval, to include the proposed membership dues or assessment for the next fiscal year.

  11. Insure that Squadron Treasurers comply with all sales tax requirements where applicable.
  12. Prepare IRS Form 990 for the District, if required.
  13. Prepare and submit an annual report to USPS HQ stating that all Squadrons in District have submitted 990 Tax Return on time and/or that Squadron revenues were less than $25,000 and therefore the return is unnecessary.

  14. Receive at the Spring Conference from each Squadron a statement of revenue and expenses for the preceding calendar year and immediately send same with the District report to USPS HQ.
  15. To prepare article(s) for publication in the District newsletter.
  16. To attend as many USPS Annual and Governing Board Meetings as possible.
  17. To attend the National Treasurer's meeting preceding the G/B meetings.

  18. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Commander.
  19. Turn over to his successor all documents, records, bank books, statements, property and funds of the District.

 

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ASSISTANT DISTRICT TREASURER

GENERAL:

Performance of his duties, and, in the absence or incapacity of the District Treasurer to act in his place including voting at any meeting.

RESPONSIBILITIES:

  1. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  2. To be assigned by the District Treasurer.

 

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Chairman, BUDGET COMITTEE

GENERAL:

To oversee budget planning and expenditures of District funds.

RESPONSIBILITIES:

  1. Prepare a detailed estimate of receipts and expenditures for the succeeding year, covering the activities approved by a District Conference.
  2. Review the expenditures during the year and enforce, through the District Treasurer, all rules which have been set up by the District Conferences for the handling of expenditures of the departments within the District.
  3. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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PROPERTY OFFICER

GENERAL:

To maintain a current listing of the District property showing the location, the date procured, the condition and any other pertinent information relative thereto.

Items to be inventoried include, but are not limited to: films, projectors, slides, flags, teaching aids (not handled by the DEO or AsstDEO) and awards.

RESPONSIBILITIES:

    1. Shall have physical custody of all of the District's property under the cognizance of the District Treasurer.
    2. Provide a copy of the inventory listing to the District Treasurer upon request.
    3. To report to the District Council and Conference on the condition and location of the District assets upon request.
    4. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, AUDITING COMMITTEE

GENERAL:

To audit the District Treasurer's records and verify the financial status of the District. To present a report at the Spring Conference before the District Treasurer's report is accepted.

RESPONSIBILITIES:

  1. The books are audited on the basis of the fiscal year as established by the District Bylaws.
  2. An audit should be conducted once annually or, in event of a change of Treasurer, and in accordance with generally accepted accounting methods. A suggested audit procedure is described in the USPS Operations Manual, Section 13.19.
  3. To examine all records of the District Treasurer, reconciling checking and savings accounts, as well as inspecting all journal entries and Treasurer reports.
  4. To make recommendations to the District Treasurer as to good bookkeeping practices, as applicable.
  5. To render a report and submit a signed, written audit report to the Conference for approval.
  6. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, NOMINATING COMMITTEE

GENERAL:

To select a slate of District Officers.

RESPONSIBILITIES:

  1. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  2. To abide by the District Bylaws.
  3. To consider the views of all Squadrons.
  4. To consult the records of the Personnel Committee to locate and/or confirm capable members to the various offices.
  5. To solicit recommendations from the District Commander, the District Bridge Officers, past D/C's and other members who may have knowledge of a Capable individual who may otherwise go unnoticed.
  6. To counsel potential nominees on their future job descriptions, District traditions and proper decorum in office.
  7. The report of the committee shall be mailed or delivered to the District Secretary no less than forty-five (45) days prior to the Spring Conference.
  8. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, PLANNING COMMITTEE

GENERAL:

To make recommendations in a timely manner in response to queries referred to it by the D/C, Executive Committee, Conference or the Council, and to make recommendations on its own initiative of proposed changes of any kind for the good of the District.

RESPONSIBILITIES:

  1. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  2. To create, maintain and distribute a District policy manual to appropriate District personnel.
  3. To review resolutions from Squadrons and submit a report and/or recommendation prior to any vote on the resolution by the Conference.
  4. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, RULES COMMITTEE

GENERAL:

To insure that the District adheres to the USPS Constitution and Bylaws, USPS policy and District Bylaws.

RESPONSIBILITIES:

  1. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  2. To attend Council and Conference meetings and be available to interpret any rules or bylaws in question.
  3. Advise the District Commander and act in an advisory capacity to the Squadrons.
  4. Shall keep up-to-date with the latest Model Bylaws for Districts of USPS and prepare recommendations, as necessary, to keep the District Bylaws consistent with the policy and authority of USPS.
  5. Shall prepare proposed wording for amendments or new bylaws as may be directed by the Conference or by the Council and to refer such to the Law Officer for his review prior to submission.
  6. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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EDUCATIONAL FUND REPRESENTATIVE

GENERAL:

To keep members informed of the progress of the Fund and encourage gifts and memorials to the Fund.

RESPONSIBILITIES:

  1. To serve as liaison with the Squadron Educational Fund representatives.
  2. To present award certificates, as applicable, at District meetings.
  3. To prepare article(s) for publication in the District newsletter.
  4. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, FINANCE COMMITTEE

GENERAL:

To work in cooperation with the District Treasurer's Department. To review the recommendations of the Budget Committee and then recommending the annual budget to the District Conference.

RESPONSIBILITIES:

  1. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  2. To understand and work within the line of demarcation between the Finance Committee, which is for planning and checking, the Treasurer's Department for administration, the Budget Committee for budget planning and control and the Auditing Committee for review.
  3. To recommend the tentative budget including the proposed dues and/or assessment for the coming year to the District Treasurer prior to the Spring Conference.
  4. To process all requests for financial appropriations from the Budget Committee.
  5. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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LAW OFFICER

GENERAL:

Act as legal counsel to the District Commander and District Council.- shall supervise hearings held upon disciplinary charges as provided by USPS Bylaws Article XII; and establish and maintain liaison with the National Law Officer and Squadron Law Officers.

RESPONSIBILITIES:

  1. To be a member of the District Executive Committee and attend the regularly scheduled meetings in conducting the ongoing business affairs of the District.
  2. The Law Officer should be a lawyer and a member of the bar of the state in which the District is located.
  3. An Assistant Law Officer(s) should be appointed who is licensed in other state(s) of the District in which Squadrons are located.

  4. Before the District Law Officer takes action on any matter involving USPS or any of its Districts or Squadrons or members, he must contact the Chief Commander and the National Law Officer. This referral is mandatory and imperative.
  5. To render legal advice and counsel to the Ch, Rules upon request.
  6. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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Chairman, PERSONNEL COMMITTEE

GENERAL:

To maintain as completely as possible an inventory of the skills and interests of District members and render an appropriate recommendation to the requesting District officer/committee chair.

To plan for suitable recognition of individuals or organizations which the District wishes to recognize.

RESPONSIBILITIES:

    1. To structure personnel records (resumes) in a manner to reflect membership data.
    2. To prepare personnel recommendation(s) for chair position(s) based on personal and/or educational qualifications.
    3. To enhance the District Job Descriptions by incorporating their in-district practices and, thereafter, to maintain and distribute on an "as needed" basis.
    4. Upon Council or Conference approval for a new awards program, to develop, design and obtain approval of the award and notify the appropriate District committee of its availability.
    5. To oversee the procurement, personalization and preparation for presentation of any individual and/or perpetual (those individuals or Squadrons with temporary custody) trophies or plaques.
      To provide the District Secretary with a list of all awards within 30 days after the award presentation for inclusion in the Conference minutes and District newsletter.

    6. To prepare a written annual report at the end of the Watch year, or semi-annually between Conferences in such detail as requested by the District Commander.
    7. To turn over to his successor all files, records, reports, communications and documents of the District.

 

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