District Bylaws - Procedures

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Procedure for Submitting District Bylaw Changes for Approval:

The following steps should be followed when changing existing bylaws or to adopt new district bylaws;

• Preliminary approval by the National Committee on Rules.
  The district rules committee should prepare the necessary bylaws or amendments and, submit a single copy to the member of the Committee on Rules responsible for reviewing district bylaws. District Oversight Assignment

  Any differences between the submitted bylaws and the model should be underlined in red or highlighted in the submitted text and explained in an accompanying letter.

  One copy of the current bylaws must accompany any proposed amendments. The member of the Committee on Rules will conduct an informal review and return a list of required and recommended changes, if any.

• District Council approval.
  After making any necessary changes, the district rules committee should present the bylaws or amendments to its council for review.
  


• District Conference approval.
  If acceptable, the council will then recommend adoption by the conference. Care should be taken during this process that any current bylaws provisions relating to amendments are followed closely.
  


• Formal approval by the National Committee on Rules.
  
After action by the conference, the district secretary should submit the adopted bylaws or amendments to the same designated member of the Committee on Rules with a request for formal approval.

The following documents must be included with any such request:


• Two copies of the new bylaws or amended bylaws, adopted by the conference. Each copy should include the approvals page, signed by the Chairman of the District Rules Committees and the District Secretary and contain attestation that there was a quorum present and that at least two thirds of the voting members present voted in favor of the motion to adopt or amend. A third copy of the approvals page shall be included, which copy will be signed by the ComR representative and returned to the district for its official files.
  

Neither new bylaws nor amendments become effective until formally approved by the Committee on Rules. Notice of the approval shall be provided to the District Council by the District Secretary.