CHECK LIST FOR AMENDING SQUADRON BYLAWS

Actions by ComR in boldface

A change in the basic geographic component of a squadron's name requires some separate actions
and is not completely covered by this procedure. See 2005 OM §5.67 [2002 OM 11.67] at the OMCom Web site.

• The squadron sends to its representative on the USPS Committee on Rules (ComR) the text of its proposed amendment(s) as drafted by its Rules Committee or other ad hoc group. Any departure from the language of the "model" bylaws for squadrons must be highlighted or otherwise visually emphasized and accompanied by an explanation.

• ComR reviews the entire bylaws, as potentially amended, and advises the squadron of any changes required to make them consistent with USPS policy. Preliminary approval is normally given, conditioned on the drafters' effecting any recommended changes.

• The draft amendments, modified as directed by ComR, are considered by the squadron's executive committee and approved for proposal to the general membership.

• The membership is notified of the proposal to amend the bylaws, either by giving the full text of the amendments and the time, date and location of the meeting at which a vote will be taken, or alternatively, by identifying a location (such as a squadron headquarters), or the dates of two future meetings, at which the amendments will be available for inspection. The second of these two meetings may be the one at which a vote is taken.

• The membership adopts the amendments in accordance with amendment provisions of its own current bylaws. A two-thirds majority vote is required.

• The squadron secretary sends to ComR
  • Two complete copies of the bylaws as amended. (These are respectively, for the squadron file at national HQ and for the ComR files.)
  • Three signed and dated copies of the Certifications page to include a statement that a quorum was present and that the vote was in accord with the then existing bylaws.

• ComR ensures that the amendments are acceptable and grants final approval. (If there is any defect, ComR directs corrective action, which could require performing again all or part of the above procedure.) One signed and dated copy of the Certifications page is returned to the squadron. The date of ComR's approval becomes the effective date of the revised bylaws.

• The ComR representative forwards a copy of the new bylaws, annotated "Approved [date] [signature]", to USPS headquarters, together with a signed copy of the Certifications page.

• The squadron secretary notifies the membership of the amendments' effective date. Notification must be by written announcement in a newsletter or other communication.

• The secretary advises ComR by any convenient means that the membership has been notified.

If you have any question regarding these procedures, please contact the member of the Committee on Rules designated to assist your squadron.

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