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VSC Online Submittal Instruction
May 07, 2012
Revised 02/06/2006: to change treatment of vessels with no registration
number - Changes are shown in magenta.
Revised 06/15/2006: to explain how data flows to the online VSC Reports.
Revised 02/01/2012 to update for expanded VSC data collection initiative
Revised 05/07/2012 to provide instructions for non- standard Hull
Identification Numbers (HINs)
Click Here for
Online Submittal Form
Background
Historically (prior to 2006), all the data from the VSC completion forms
(7012/204) was manually typed into a database at USPS headquarters. This
process was fraught with inefficiency, errors and time delays from the
beginning. Your National VSC Committee worked with the headquarters staff
and the IT department to create a much more reliable, efficient and timely
process. This new process utilizes online recording of the VSC data by the
districts or squadrons, whichever is your local procedure. Recent interest
in collecting additional data about the vessel examined and the reasons for
failure has resulted in a new online form.
Remember
Data can only be submitted for certified Vessel Examiners. Please assure
that all VEs have been previously certified, by submitting the properly
signed VSC-2 form to headquarters, before attempting to submit their VSC
completions.
The Process
The District/Squadron
VSC Chair is responsible to input and submit the VSC data. The
responsibility for data integrity remains with the VSC Chairs. Where there
is no Squadron VSC Chair, the Commander, or their designee, is responsible.
The completed report forms cannot be saved to your computer, so you must
print a copy for your own records. The 7012/204 forms are no longer to be
sent to headquarters for any VSCs that have been recorded via this new
process. The original completed 7012/204 forms are to be retained at the
local level by the VSC Chair for at least one year after the year the VSC
was conducted as a back-up system of checks and balance.
Member Certificate Number – The certificate number (one letter and six
digits) for the VE who performed the VSC goes here for each individual VSC.
This number will automatically define the VE, the squadron and district.
If the certificate entered is not
a VE, the certificate will be replaced with “Not VE, DD, SSSS” where DD is
the district number and SSSS is the squadron account of the member. Invalid
Certificate will be displayed if the certificate entered does not belong to
a member or if it is invalid.
VSC Date – This is the date the VSC was performed.
VSC State –
Select the state in which the
VSC was done from the drop down list.
From this point on, complete the data for each VSC, then click the Add
button to move the data in the lower section. Then, enter the data for the
next VSC, etc., etc., etc., until either the form is full or you have
entered all the VSCs for this period. Note: Districts/squadrons should
submit their data on a weekly basis.
This
is a 24/7 system – your reports can be sent any time, day or night. HIN – The HIN (Hull Identification Number) of the vessel goes here. Note:
Type - Check the appropriate vessel type
Length - Check the vessel length category
Power - Check the primary type of power
Water - Check the primary location of the water where the vessel operates
Vessel Exam Pass - If the vessel passes no further checks are necessary.
Simply click on the "Add" button at the bottom.
or
Reason for failure - Check all items that failed to comply with the VSC
requirements
Once the data for one VSC has been entered, click
the "Add" button. Then enter the data for the next VSC and so on. When all
the VSCs have been entered click the "Print" button to create a printed a
copy for your records. Next, after you have printed your copy click the
"Submit" button to send the data to headquarters.
The "Add" button moves the completed data from input line to the body of the
document
The "Delete" button will delete any line of data that is highlighted.
The "Print" button will print the current form including the data.
The "Reset" button will reset/erase all data on the input line, including
the member certificate number.
The "Submit" button submits the entire page to headquarters.
Your help, cooperation and adherence to these few new changes in the program
will serve to significantly reduce errors and the unreasonable workload we
are now imposing on our National Headquarters Staff.
The VSC completion data, once input via this process, will be merged &
posted to the online Reports pages on Friday each week depending on
headquarters workload. Please be patient if your data does not show up right
away.
Online Submittal
Form - Click Here
Questions regarding this process should be addressed to P/R/C Bob Miller ~
boatsafe@comcast.net .
Thanks, in advance, for your help and assistance, The Vessel Safety Check
Committee.
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