[StPete] Using the SPSPS Distribution List

[Casey Considine]

Over the past couple of weeks, several emails sent to the Squadron email
distribution list have been "suspended" awaiting approval. Emails in this
status wait until the list administrator (me) logs on to release them.
 
Please review the information below to ensure that any emails YOU want to
send don't end up in this status.
 
Thanks.

Casey Considine  


  _____  

I have had a couple of inquiries about using our email distribution list so
here are some tips: 

*	The distribution list works a bit differently than your normal email
and does not expect any other email addresses in the TO, CC, or BCC areas.
When there are additional addresses, even if it is only a few, the message
may be "pended" with an error indicating that there are too many recipients
or that you have used explicit addresses. So, if you DO need to send to
other addresses, send one email where the distribution list address is the
ONLY address on the email. Then, for the other "explicit" addresses, send a
second email. 
  

*	When preparing an email, consider it's size. Emails that exceed 30
KB are "pended" and require the administrator (me) to log on and release
them. Adding an attachment, graphic, or photo may cause the email to exceed
the limit, so please check the size before sending. This email, by way of
example, is only 3 KB. (In Outlook, while you are working on an email, a
copy is stored in the DRAFT folder. You can look there at any time to see
the size. For other email systems, consult your appropriate Help files.) 


*	When building the subject line, remove any "RE:" or "FW:" characters
that may have resulted from replying/forwarding another message. This lets
the recipients know that the message is truly from you. And, if you ARE
forwarding information, be sure to ADD your own message. 


*	To send a message to the distribution list, prepare an email as you
usually would and address it to "stpete at usps.org". The distribution list
will do the rest. 


If you have any other questions about the distribution list, please let me
know. 

Casey Considine 

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