[StPete] Using the SPSPS Distribution List

[Casey Considine]

Now that we have just begun a new watch year, it seems appropriate to send
this email.

 

.         The distribution list works a bit differently than your normal
email and does not expect any other email addresses in the TO, CC, or BCC
areas. When there are additional addresses, even if it is only a few, the
message may be "pended" with an error indicating that there are too many
recipients or that you have used explicit addresses. So, if you DO need to
send to other addresses, send one email where the distribution list address
is the ONLY address on the email. Then, for the other "explicit" addresses,
send a second email.

 

.         When preparing an email, consider its size. Emails that exceed 30
KB are "pended" and require the administrator (me) to log on and release
them. Adding an attachment, graphic, or photo may cause the email to exceed
the limit, so please check the size before sending. This email, by way of
example, is only 3 KB. (In Outlook, while you are working on an email, a
copy is stored in the DRAFT folder. You can look there at any time to see
the size. For other email systems, consult your appropriate Help files.)

 

.         When building the subject line, remove any "RE:" or "FW:"
characters that may have resulted from replying/forwarding another message.
This lets the recipients know that the message is truly from you. And, if
you ARE forwarding information, ALWAYS ADD a personal message.

 

.         To send a message to the distribution list, prepare an email as
you usually would and address it to "stpete at usps.org". The distribution list
will do the rest.

 

.         All emails to the distribution list are stored on a server at
National and are available for review at any time. Unfortunately, however,
they are also "exposed" to the entire web as well. Therefore, when preparing
an email, stop and think about any personal information you may be including
(address, phone, etc.) If you are FORWARDING an email from someone else,
ALWAYS remove THEIR personal information before clicking the SEND button.

 

.         And, finally . . .

 

Everyone who signs up, or requests inclusion on the mail list, must agree
with the following taken directly from National's web site):

 

By subscribing to any mailing list on the usps.org domain, you agree that
you will not post: 

.          Material which libels, defames, abuses or threatens others. 

.          Statements that are bigoted, hateful, or racially offensive. 

.          Material that advocates illegal activity or discusses illegal
activities with the intent to commit them. 

.          Unauthorized copyrighted material. 

.          Material that contains vulgar, obscene, or indecent language or
images. 

.          Advertising or any form of commercial solicitation. 

 

Go to  <http://www.usps.org/national/itcom/shared/policy/psml.html>
http://www.usps.org/national/itcom/shared/policy/psml.html to read the
complete text.

 

This information from National and the following statements have been added
to the SPSPS web site to clarify the use of the distribution list:

 

SPSPS maintains an email distribution list on servers located at National.
The list is to be used ONLY for periodic emails about upcoming events and
items of general concern to boaters in our area. The email list is not to be
used to forward jokes, political statements, or other non-boating
information. 

 

If you have any other questions about the distribution list, please let me
know.

 

Lt Casey Considine, JN

SPSPS Information Technology

 

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